Your studio's behind-the-scenes team.
DanceTide handles the emails, the follow-ups, the billing reminders, and the event logistics. You teach dance. We handle everything else.
Free platform forever. No credit card. Partnership starts at $199/month.
Sound familiar?
Your studio runs on duct tape and hope.
It's 11pm. You're copying names from a Google Form into a spreadsheet. Then switching to Gmail to send a costume reminder. Then checking your email to see who e-transferred. Then texting the WhatsApp group about tomorrow's schedule change. Sound familiar?
One login. Every part of your studio.
But here's the real problem: even with better software, you still don't have time to send the follow-ups, build the checklists, and chase the payments. That's why DanceTide doesn't just give you tools. We do the work.
Two ways to work with us
Use the platform. Or let us run it for you.
Every studio is different. Some want the tools. Some want the results. We offer both.
or $40/mo for unlimited students
Full studio management software. Registration, billing, attendance, chat, events, reporting. You run it yourself.
Start Freeincludes full platform access
We handle your communication, events, follow-ups, and operations. Your team teaches. We handle the rest. Cheaper than a minimum-wage hire, and it never calls in sick.
Talk to UsStudio Autopilot
What does “Studio Autopilot” actually look like?
Real examples of what DanceTide handles for partner studios.
A family completed a trial class last Tuesday.
- Day 1: 'Thanks for trying Jazz with us! Here's what Emma learned.'
- Day 3: 'How did Emma like it? Any questions about the class?'
- Day 7: 'We'd love to have Emma back. Here's a direct link to enroll.'
- Day 14: Final check-in if no response.
You never think about it. The family either enrolls or you know exactly where they stand.
42 dancers from last season didn't re-enroll.
- DanceTide identifies every family that was active last season but hasn't signed up.
- Sends a personal email: 'We miss seeing Maya at the studio! New season starts Sept 8.'
- Follows up with class recommendations based on their previous level.
- If they respond, books them right back in. No paperwork.
Dancers come back before you even realize they left. Lost revenue recovered.
A student has missed 3 classes in a row.
- DanceTide flags the pattern automatically.
- Sends a friendly check-in: 'We've missed Maya in Ballet II. Is everything okay?'
- If the family mentions scheduling issues, suggests alternative class times.
- Flags at-risk families in your dashboard before they quietly drop.
You catch churn before it happens. Families feel cared about, not ignored.
Spring competition is 6 weeks away.
- Week 6: Entry confirmations sent to comp families.
- Week 4: Costume check and sizing reminders.
- Week 2: Travel info, hotel group rate (we negotiate it), schedule details.
- Week 1: Final logistics, what to bring, arrival times, scoped to each family.
- Post-event: Results posted, photos organized, Google review request sent.
Your competition runs itself. Parents know exactly what to do, when.
October tuition is overdue for 12 families.
- Day 3: Friendly reminder with e-transfer instructions and auto-pay setup link.
- Day 10: Firmer follow-up. 'Just a reminder, October tuition is still outstanding.'
- Day 21: Final notice before late fee.
- If they pay: automatic confirmation. If not: flagged for your review.
You stop chasing payments. Collection rate goes up. Awkward conversations go away.
Fall season ends in 30 days. 60% of families haven't signed up for winter.
- DanceTide identifies every family that hasn't re-enrolled.
- Sends personalized reminders with their child's current classes pre-selected.
- Early bird discount applied automatically if you've set one up.
- Weekly update to you: '14 families re-enrolled this week. 28 still pending.'
Re-enrollment happens on autopilot. You fill classes before the season starts.
Your spring recital just wrapped up. 200 happy families.
- 48 hours after the event, DanceTide sends a thank-you email to every family.
- Includes a direct link to leave a Google review.
- Personalized: 'We loved watching Sofia perform in Act 3!'
- Follows up once if they haven't reviewed after a week.
Your Google rating climbs without you asking a single parent in person.
A parent finds your website and fills out the contact form at 10pm.
- DanceTide responds within minutes with class info and availability.
- Suggests a trial class based on the child's age and interest.
- Books the trial directly into your calendar.
- Sends a confirmation with what to bring and where to go.
Leads don't wait until morning. You never lose a family to a slow reply.
You have 200 students in an Excel spreadsheet and class info in a Google Doc.
- Send us the files. Any format.
- We import every student, family contact, class schedule, and billing record.
- Parents get a magic link to their new portal.
- You're live and running within the week.
No data entry. No re-typing names. No weekend lost to setup.
The platform
The platform. Everything a studio needs.
Whether you run it yourself or we run it for you, everything runs on the DanceTide platform.
For Studio Owners & Admins
Run your studio, not your software.
Everything you need to run a professional dance studio — from first inquiry to end-of-year recital — in one place. No spreadsheets. No duct tape.
- Student directory with smart filters
- Class scheduling & room management
- Automated billing & invoicing
- Recital, competition & event management
- Waitlist management
- Costume tracking & sizing
- CRM, email campaigns & lead tracking
- Revenue & enrollment reports
For Instructors
Everything your teachers need. Nothing they don't.
A clean, mobile-first view for instructors. Check your roster, take attendance, post homework videos, and message parents — without wading through admin settings they'll never use.
- View classes & rosters on your phone
- Take attendance in seconds
- Upload video homework for students
- Upload music tracks for class
- Student evaluations & skill tracking
- Manage availability & request subs
- Class-specific parent chat
For Parents & Families
A portal parents actually want to use.
No app download. No password to forget. Parents click a magic link and they're in — paying, messaging, watching homework videos, and tracking their dancer's progress.
- Sign in with Google, Apple, or magic link — no passwords
- Browse & register for classes in under 5 min
- Real-time chat with read receipts
- One-click payments & auto-pay
- View schedule, attendance & progress
- Achievement portfolio (dance resume)
- Video homework with slow-mo & mirror mode
- Music library & recital media gallery
Replaces everything
One login replaces all of this.
See everything
The complete feature list.
Every feature ships with every account. No add-ons, no per-feature pricing.
- Student directory with filters & bulk actions
- Class management & schedule builder
- Automated billing & invoicing
- Mobile-optimized attendance tracking
- Recital, competition & event management
- Costume tracking & sizing
- Waitlist management
- CRM & email campaigns
- Lead tracking & automated sequences
- Revenue & enrollment reports
- Snow day mass cancellation
- Photo consent management
- Digital waivers
- Ticket sales & QR check-in
- View assigned classes & rosters
- Take attendance on your phone
- Upload video homework for students
- Upload music tracks for class
- Student evaluations & skill tracking
- Availability & sub requests
- Class-specific parent chat
- Costume sizes for your classes
- Private lesson management
- Browse classes without an account
- Self-serve registration (under 5 min)
- Magic link login — no password needed
- Real-time chat with read receipts
- One-click payments & auto-pay
- View class schedule & attendance
- Achievement portfolio (dance resume)
- Video homework with slow-mo & mirror mode
- Music library streaming
- Recital & competition media gallery
- Family sharing links
- Data export at any time, free
- Smart draft assist for communications
- Automated event coordinator
- Smart class placement suggestions
- Churn prediction
- Two-way SMS
- Enterprise-grade data security
- Stripe Connect payments
- Works on any device (PWA)
- Multi-studio parent accounts
- Row-level security on every table
- Audit logging
- CASL-compliant email marketing
- Open APIs (coming soon)
Simple pricing
Simple pricing. Two ways to work with us.
- Up to 25 students
- Parent portal & magic link login
- Class schedule & attendance
- Basic billing & invoicing
- Unlimited students & admins
- Real-time parent chat
- Automated billing & auto-pay
- Events, recitals & competition management
- CRM & email campaigns
- Revenue & enrollment reports
1% transaction fee on Studio tier.
Start FreeIncludes full platform access
- All communication and follow-ups handled
- Event management and coordination
- Trial conversion and re-engagement
- Payment reminders and collections
- Daily summary of everything we did
- Dedicated Studio Success Manager
- We build features your studio needs
- Onboarding and data import included
Cheaper than a part-time hire. Every partnership starts with a conversation.
Getting started
How the partnership works.
We don't flip a switch and disappear. We ramp up at your pace.
We learn your studio
We spend the first week understanding how you operate: your voice, your preferences, your quirks. What do you call your spring show? How do you handle late payments? We learn it all.
We start small
We handle one thing first, usually trial follow-ups. You approve every message before it sends. You see exactly what we're doing.
We expand
As trust builds, we take on more: payment reminders, event communications, re-enrollment campaigns. You still get daily summaries of everything.
We run it
Full partnership. DanceTide handles your operations. You get a morning summary every day. Tier 2 decisions get escalated to you. Your team teaches. We handle the rest.
We set up everything for you.
Platform is free to set up yourself. Import your own data, invite your parents, go. For Studio Autopilot partners, we handle the full migration for you. Either way, your parents get a magic link to their new portal and you're live in days.
for early studios
FAQ
Questions? Answers.
Stop doing it all yourself.
Your studio deserves an ops team that never sleeps. Start with the free platform, or talk to us about a partnership.